Privacy Policy for BEE BOPS MUSIC LTD

Information We Collect

We collect both personal and non-personal information when you visit our website, communicate with us, or engage BEE BOPS MUSIC LTD as a client, collaborator, or partner. The specific data we collect depends on how you interact with us and the services you use.

Information you provide directly

This includes information that you voluntarily submit through our contact channels or during business discussions, such as when you complete our online forms, subscribe to updates, request proposals, or enter into agreements with us. Examples include:

• Identification and contact details (such as your name, company name, job title, email address, telephone number, postal address, and preferred language).
• Project and collaboration details (such as information about recording, production, publishing, or licensing projects you wish to discuss or commission).
• Professional information (such as your role in the music or media industry, band or artist name, catalogue information, or details of works to be published).
• Communication content (such as messages, enquiries, feedback, or support requests submitted via our Contact Us page or by email or telephone).
• Recruitment and careers data (such as CVs, portfolios, showreels, and application details submitted in response to opportunities referenced from our website, including the Careers information provided via the Contact Us page).

Information collected automatically

When you access https://bee-bops.site/, we automatically collect certain technical and usage data to help us understand how visitors use our website and to maintain stable, secure, and performant services. Depending on your device and cookie choices, this may include:

• Device and browser information (such as IP address, device type, operating system, browser type and version, and language settings).
• Usage and interaction data (such as pages visited, time and date of visits, referring/exit pages, time spent on each page, navigation paths, clickstream data, and interactions with specific elements).
• Approximate location data derived from your IP address (at city or region level) used for analytics and security purposes.

Information from third parties

In the course of our business operations, we may receive personal information about you from trusted third parties, for example:

• Business partners and collaborators who introduce you to BEE BOPS MUSIC LTD for recording, production, or publishing opportunities.
• Music industry platforms, collective management organisations, or rights societies that share data necessary for managing publishing and licensing arrangements.
• Publicly available sources such as professional networking sites, industry directories, or official registries, where this is relevant to business development and relationship management.

Non-personal and aggregated information

We may create aggregated or anonymised data from your personal information and from other individuals' data. Once aggregated or anonymised, this data no longer identifies you directly and may be used for industry analysis, service improvement, or reporting purposes.

How We Use Your Information

We process personal information for a range of legitimate business, contractual, and legal purposes in connection with the sound recording and music publishing activities of BEE BOPS MUSIC LTD. Depending on the context, we may rely on your consent, the performance of a contract, our legitimate interests, or compliance with a legal obligation as our lawful basis for processing.

Communication and relationship management

We use your information to communicate with you and manage our relationships with artists, writers, producers, labels, agencies, investors, and other stakeholders. This includes:

• Responding to enquiries submitted through our website, including via the Contact Us page.
• Providing information about our recording, production, publishing, and related services described across our Services, Projects, and Publishing pages.
• Maintaining contact with clients, partners, and prospects regarding ongoing or potential collaborations and opportunities.
• Sending administrative information such as updates to this Privacy Policy, service notices, or confirmation messages.

Service provision and business operations

We process information as necessary to deliver our services and operate effectively as a company in the sound recording and music publishing sector (SIC Code 59200), including:

• Planning, negotiating, and executing recording, production, publishing, and licensing projects.
• Managing contractual relationships with artists, writers, producers, and partners, including royalty reporting where applicable.
• Coordinating studio schedules, production workflows, and project communications.
• Supporting A&R, catalogue management, and catalogue promotion activities highlighted on the Expertise page.

Website experience and business development

We use data generated from visits to https://bee-bops.site/ to understand performance, refine the user journey, and support responsible business growth in line with our brand values:

• Analysing aggregated visitor behaviour to improve navigation across pages such as About, News, and Projects.
• Developing new features, content formats, and resources that better showcase our work and support clients, partners, and investors.
• Maintaining accurate internal records to inform strategic decisions, capacity planning, and service improvements.

Legal, regulatory, and compliance purposes

We may also process your personal information where necessary to meet our legal and regulatory obligations or to establish, exercise, or defend legal claims, for example:

• Complying with obligations under tax, corporate, and accounting laws in the jurisdictions where we operate.
• Managing and enforcing rights in connection with music publishing and sound recording contracts.
• Responding to lawful requests from regulators, courts, law enforcement, or other public authorities.
• Protecting our rights, privacy, safety, property, and those of our clients, partners, or the public.

Cookies and Tracking Technologies

Our website uses cookies and similar technologies to provide a secure, high-quality experience and to support our corporate communications. Cookies are small text files stored on your device when you visit a website.

Types of cookies we may use

Depending on your browser settings and choices, the following categories of cookies may be used on https://bee-bops.site/:

• Strictly necessary cookies – These are essential for the basic operation of our website, such as enabling core navigation, securing forms, and remembering certain technical preferences needed to serve pages reliably.
• Performance and analytics cookies – These help us understand how visitors use the site, which pages attract more interest, how long users stay on specific sections (for example, Services or News), and whether any errors occur. The information is generally aggregated and used to improve performance and usability.
• Functionality cookies – These allow the website to remember certain choices you make, such as preferred language or previously selected options, to deliver a more tailored experience.

Managing cookies and preferences

You can control cookies through your browser settings or tools made available on our website. For more detailed information about the specific cookies we use, their purposes, and how to update your preferences, please refer to our dedicated Cookie Policy.

If you choose to disable or block certain cookies, parts of our website may not function optimally, and your experience of our content and interactive features may be affected.

Data Sharing and Disclosure

We treat your personal information with care and only share it when necessary and lawful. We do not sell your personal data. However, in the context of our recording and music publishing operations, there are circumstances where we may share information with selected third parties.

Service providers and professional advisors

We may share information with trusted third-party service providers who support the operation of our website and business, for example:

• Hosting, infrastructure, and IT security providers who enable us to operate https://bee-bops.site/ and protect our data.
• Analytics and performance monitoring providers that help us understand website usage and improve our digital presence.
• Professional advisors including lawyers, accountants, insurers, or consultants who provide specialist advice and services.

Where such third parties act as our processors, they are engaged under written contracts that require them to process your data only on our documented instructions, implement appropriate security measures, and maintain confidentiality.

Industry collaborators and counterparties

In connection with our recording and music publishing activities, we may share information with:

• Co-writers, co-publishers, labels, studios, and production partners involved in a project or transaction in which you participate.
• Collective management organisations, rights societies, or licensing agencies where this is necessary to manage and protect musical works or sound recordings.
• Potential investors, acquirers, or other counterparties in the context of corporate transactions involving BEE BOPS MUSIC LTD, subject to appropriate confidentiality safeguards.

Legal and regulatory disclosures

We may disclose your personal information where reasonably necessary to:

• Comply with applicable laws, regulations, or court orders.
• Respond to lawful requests from law enforcement, regulators, or other public authorities.
• Protect the rights, safety, or property of BEE BOPS MUSIC LTD, our clients, partners, or others.
• Detect, prevent, or address fraud, security, or technical issues.

Business transfers

If we undergo a reorganisation, merger, acquisition, or asset sale, personal information may be transferred as part of that transaction, in which case we will ensure that any receiving party agrees to respect your personal data in a manner consistent with this Privacy Policy and applicable law.

Data Security

We take data security seriously and implement appropriate technical and organisational measures to protect personal information from unauthorised access, alteration, disclosure, or destruction.

Security measures

Measures we may use, proportionate to the nature and sensitivity of the data, include:

• Use of secure hosting environments and encryption in transit (for example, HTTPS) for our website.
• Access controls and authentication practices to ensure that only authorised personnel and trusted service providers can access personal data.
• Logical separation of systems and data where appropriate to limit exposure and reduce risk.
• Internal policies, training, and procedures aimed at promoting privacy and security awareness within our team.

Data retention

We retain personal information only for as long as necessary to fulfil the purposes described in this Privacy Policy or as required by law, regulation, or contractual obligations. Retention periods may vary depending on the nature of the data and the context in which it was provided (for example, recording or publishing contracts may require longer retention periods than routine enquiries).

When personal data is no longer required, we will take steps to delete or anonymise it securely in accordance with our retention practices and legal requirements.

While we work hard to protect your personal information, no method of transmission over the internet or method of electronic storage is completely secure. We cannot guarantee absolute security, but we are committed to continuously reviewing and improving our safeguards.

Your Rights

Depending on your location and subject to applicable data protection laws, you may have a number of rights in relation to the personal information we hold about you. In particular, individuals in the United Kingdom and other jurisdictions with similar frameworks (such as the UK GDPR) have the following rights, subject to certain conditions and exemptions:

• Right of access – You can request confirmation of whether we process your personal data and obtain a copy of that information, along with certain details about how it is used.
• Right to rectification – You can request that we correct or complete personal information that is inaccurate or incomplete.
• Right to erasure – In certain circumstances, you can ask us to delete your personal data, for example where it is no longer necessary for the purposes for which it was collected or where you withdraw consent (if consent is our legal basis).
• Right to restriction of processing – You can request that we restrict the processing of your data in certain situations, such as while we verify its accuracy or consider an objection you have raised.
• Right to object – You can object to certain types of processing, including where we are relying on our legitimate interests. We will stop the processing unless we can demonstrate compelling legitimate grounds which override your interests, rights, and freedoms, or where processing is necessary for legal claims.
• Right to data portability – Where processing is based on your consent or a contract and carried out by automated means, you may request that we provide your personal data in a structured, commonly used, and machine-readable format, or transfer it to another controller where technically feasible.
• Right to withdraw consent – Where we rely on your consent to process your personal information, you may withdraw that consent at any time. This will not affect the lawfulness of processing based on consent before its withdrawal.
• Right to lodge a complaint – You have the right to complain to a supervisory authority if you believe that our processing of your personal data infringes applicable data protection law. In the UK, this is the Information Commissioner's Office (ICO).

How to exercise your rights

To exercise any of the rights listed above, or to raise questions about how BEE BOPS MUSIC LTD handles your personal information, please contact us using the details provided in the Contact Information section or via our online enquiry form on the Contact Us page.

We may need to verify your identity before responding to your request, including by asking for additional information reasonably necessary to confirm who you are. We aim to respond to all valid requests within the timeframes required by applicable law.

International Data Transfers

BEE BOPS MUSIC LTD is based in the United Kingdom and primarily processes personal data within the UK and, where relevant, the European Economic Area (EEA). However, due to the international nature of the music and entertainment industry, your personal information may occasionally be transferred to or accessed from countries outside your country of residence.

Where your data may be transferred

Such transfers may occur, for example, when:

• We collaborate with partners, labels, studios, or publishers located outside the UK or EEA in connection with your projects.
• We use third-party service providers whose infrastructure, support teams, or data centres are based in other countries.
• We engage in international business development or promotional activities that involve limited sharing of professional contact information.

Safeguards for international transfers

When we transfer personal information outside the UK or EEA, we take steps to ensure that it is protected in a manner consistent with applicable data protection laws. This may include:

• Transferring data to countries that have been formally recognised as providing an adequate level of data protection.
• Using appropriate contractual protections such as the UK International Data Transfer Agreement (IDTA) or standard contractual clauses (SCCs) approved by relevant regulators.
• Implementing additional technical and organisational measures, where necessary, to protect the integrity and confidentiality of the data.

If you would like more information about the safeguards we use in connection with international data transfers, you can contact us using the details in the Contact Information section below.